1. Overview and Scope

Chairlink, Inc. ("Chairlink," "we," "us," or "our") operates a professional networking and mentorship platform for licensed dental professionals (the "Service"). This Privacy Policy explains how we collect, use, process, disclose, transfer, retain, and safeguard personal information. This Policy applies only to information collected directly by Chairlink and does not apply to third-party services. Chairlink disclaims all responsibility for third-party privacy practices.

2. Categories of Information Collected

Information You Provide: Name, email address, professional credentials, verification documentation, profile content, and communications.

Automatically Collected Information: IP address, device identifiers, browser type, log data, timestamps, and cookies.

Professional Activity Data: Session metadata, booking confirmations, and interaction records.

Payment Information: Processed by third parties; Chairlink does not store full payment card numbers and disclaims all liability for third-party processor acts.

Session Recordings: Stored by third-party providers; Chairlink is not the custodian and disclaims liability for such third-party acts.

3. How We Use Information

We use information to provide, operate, and improve the Service; verify professional eligibility; facilitate sessions; process transactions; detect fraud; maintain security; develop features including AI-assisted tools; and create aggregated or de-identified insights. Aggregated data may be used without restriction for research, analytics, strategic partnerships, or business operations.

4. Legal Bases for Processing

Where required by law, processing is based on contractual necessity, legitimate business interests, legal compliance, or user consent. Chairlink retains sole and absolute discretion in determining the applicable legal basis.

5. Disclosure of Information

We do not sell identifiable personal information. We may disclose information to vendors, legal authorities, or in connection with mergers or asset transfers, and reserve the right to disclose information as permitted by law to the fullest extent permitted.

6. Data Retention

Personal information is retained as long as reasonably necessary for operational, legal, or security purposes. Chairlink reserves the right to retain data as permitted by law notwithstanding deletion requests.

7. Data Security

We implement commercially reasonable safeguards; however, no system can guarantee absolute security. Chairlink disclaims all liability for unauthorized access except where required by law.

8. International Data Transfers

Information may be processed and stored in the United States or other jurisdictions. By using the Service, you consent to such transfers and waive any related claims.

9. User Rights

Depending on jurisdiction, users may have rights to access, correct, delete, restrict, object, or request portability. Chairlink reserves the right to deny any request to the fullest extent permitted by law.

10. California Privacy Rights

California residents may have additional rights under applicable law. Chairlink does not sell personal information as defined under California law and reserves all statutory defenses.

11. Children's Privacy

The Service is not intended for individuals under 16. Chairlink disclaims all liability for unauthorized minor use.

12. Aggregated and De-Identified Data

Chairlink may create anonymized and aggregated datasets. Users waive any rights or claims to such data.

13. Artificial Intelligence Processing

AI systems may be used to enhance functionality. AI outputs are assistive only and may contain inaccuracies. Chairlink disclaims all liability for reliance on AI outputs.

14. Changes to Policy

Chairlink may update this Privacy Policy at its discretion. Continued use after changes constitutes acceptance.

15. Contact

For privacy inquiries: [email protected]